Clinton Foundation Operations Jobs in Kenya.

Operations Jobs in Kenya 2013.
Office & Operations Manager
Location: Kenya
HQ / Initiative: Clinton Climate Initiative (CCI) - Forestry Program

Overview:
The Clinton Foundation, Clinton Climate Initiative - Forestry, is currently seeking an Office and Operations Manager.

The position will be responsible for managing the finance, administration, human resources and logistic for the programs in the country.

Please note that this position is only open for Local National recruitment and does not qualify for international assignment

Responsibilities:
Finance
    Work closely with Headquarters to ensure that country financial requirements and reporting are satisfied
    Assist the management team with budgeting and financial management
    Prepare internal management reports on administration and finance
    Liaise with payroll provider upon request from Headquarters
    Keep the bank ledger and the main program cash ledger, and reconcile the ledgers
    Handle invoice problems – interfacing with Headquarters as needed
    Review monthly reports from Headquarters and assure correctness
    Control the program’s cash level on a monthly basis
    Maintain oversight and control over the petty cash and general office expenses
    Check invoices and enter information into the invoice system for approval and payment by head office
    Define the cash flow plan for the program and report to Headquarters
    Prepare, consolidate requests for cash advances, and send to Headquarters

Human Resources and Administration
    Work closely with Headquarters to ensure that the Foundation’s personnel policies and procedures are followed
    Coordinate closely with Human Resources and Clinton Climate Initiative - Forestry management on resolving any staff issues
    Help manage all staff requests and issues regarding the work environment and personnel policies in coordination with Human Resources and the Country Director
    Draft and implement approved office policies and standard procedures
    Administer the statutory benefits in-country
    Ensure that all official documents, registrations, and insurances are up to date
    Coordinate with the external provider on employee benefits, including pension and insurances
    Coordinate with local authorities concerning administrative issues (i.e. Labor Office)
    Take part in preparing projects insuring that financial and national HR aspects are taken into consideration
    Coordinate on-boarding training of new hires and ensure integration of new employees
    Support the implementation of organization-wide initiatives
    Coordinate with the Headquarters on administrative and management matters

Logistics and Supply
    Manage the purchasing of furniture, fixtures, office supplies and computers
    Develop the annual budget for purchasing, and monitor monthly expenses
    Manage relationships with external service providers and suppliers
    Manage the chain of supplies and international purchase orders, working closely with senior management
    Ensure that correct logistical procedures are being followed in accordance with donor and CCI – Forestry requirements

Supervision
    Supervise the Administrative Assistant - Receptionist

Qualifications:
    Bachelor’s Degree (Minimum), Master’s degree (Desirable) in Finance, Accounting, Business, Management or other relevant field
    Minimum five years of in hands on operations administration, finance, logistic and human resources is required
    Previous non-profit experience working on comparable tasks is highly desirable.
    International NGO experience preferred
    Fluent in English and Swahili

Other Desired Skills:
    Superior business and finance administration skills
    Solid knowledge of human resource functions, policies and procedures
    Solid accounting and supply management skills with a high degree of attention to details
    Demonstrated ability to work as part of a team and perform well in a start-up atmosphere
    Able to troubleshoot problems, while also identifying issues which need to be escalated
    Highly organized, able to handle multiple issues at the same time
    Excellent verbal and written communication skills
    Knowledge of computer based accounting
    Strong IT skills, including MS Office (Word, Excel, Outlook etc)

Physical and Other Requirements:
    Significant computer work, which may require repetitive motion, prolonged periods of sitting, and sustained visual and mental applications and demands
    Occasional lifting, bending, pulling, collating, and filing, some of which could be heavy (>25 lbs) or require the use of carts
    Occasional in-country travels and no more than 10% international travels. Must have or be able to obtain a passport, and must be able to obtain required visa.

This position reports to the Country Director.

The Clinton Foundation maintains a strong policy of equal opportunity in employment.  It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law.  Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.

This job description is intended to convey information essential to understand the scope of the position.  It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the positions.

How to apply

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